Flairdocs Products

Flairdocs is a web-enabled workflow and document management application designed to simplify your right of way and property management processes. We translate your specific needs into a customizable solution using best practices to eliminate redundancies, automate processes and improve productivity. We have multiple product tracks to help meet your individual requirements.





DOTTrack

Flairdocs™ supports all aspects of real property planning, acquisition and disposition including robust capabilities in; project coordination, acquisition, appraisal, condemnation, relocation assistance, clearance and demolition, RW certification, and property management for surplus and excess lands.

Streamline and standardize your highway and road construction operations across departments and personnel into a single management portal, which allows fewer people to tackle larger tasks in less time, more easily than ever before.

Customizable dashboards and reports ensure your organization has the most effective insights into your operations. Manage a high volume of information electronically with centralized storage of all operational and project-related data, documents and photos.

DOTTrack Key Features and Functionalities
  • ROW Acquisition
    • Project planning and estimation
    • Appraisal, Title, Survey, Legal Description
    • Relocation management
    • Condemnation
    • Utility and Railroad Coordination
  • Property Management
    • Lease, Rental Agreements
    • Surplus, Marketing and Sales
    • Acquisition of Permits
  • Integrated business rule based workflows for better tracking
  • Mobile and offline mode supportable
  • Document/template generation
  • Integrated GIS/ESRI maps visually track your projects, analyze alternate routes, and gain parcel information
  • Configurable forms and dynamic business rules
  • Notifications and detailed reporting
  • Digital signature for template generation


Outdoor Advertising and Control

The AdSmart Business Management suite, offers a full complement of features to manage all aspects of Outdoor Advertising Sign Control processes

Flairdocs™ AdSmart is a GIS and Mobile enabled solution to manage and track all aspects of Outdoor Advertising activities, ensuring compliance with the Federal Highway Beautification Act, as well as state and local mandates.

The Flairdocs™ outdoor advertising module, AdSmart, is a powerful component of the Flairdocs™ suite that facilitates the application for, issuance, management and renewal of outdoor advertising sign permits, along with the tracking and resolution of violations.

The AdSmart business management suite, offers a full complement of features that address the specific needs of departments of transportation, cities and counties permit management and payment processing

Outdoor AdSmart Key Features
  • Granting of sign permits
  • Manage renewals and billing
  • Payment processing AP/AR
  • ESRI GIS with Street View-ability to see locations on a map
  • Public facing portal for applicants
  • Inspection management
  • Track and manage construction details
  • Tracking and resolution of Violations
  • Document management
  • Template generation
  • Reporting and dashboard
  • Role-based security
  • No long term commitment required
  • Flexible, scalable, and easily configurable to agency-specific needs and local regulations
  • Permit compliance & violation tracking
  • Available as a Software as a Service (SaaS)


Highway Access Permitting

Flairdocs Highway Permitting application is a comprehensive, scalable, mobile-ready, web-based solution that performs a wide range of work operations like Permit submittal, review and issuance process for Highway work including but not limited to the construction of residential and commercial driveways, construction or maintenance of utility facilities, various maintenance operations, and several other miscellaneous activities.

The application allows the ability to apply and pay for highway work permits (HWPs) through an externally facing web based application. The solution supports DOTs to drive better performance, tracking and reporting metrics and other initiatives to improve process management and customer service. Flairdocs Highway Permitting application provides a mechanism to manage and catalog permit documents (e.g. design plans, specifications and correspondence) associated with permit applications.

Highway Access Permitting Key Features
  • Web-based application; allow customers to request permits and pay fees;
  • Self-registration, permit request and submittal
  • Manages the review process through intelligent workflows
  • Oversee Supplementals, Provisions, Inspections, Violations
  • Manage Construction
  • Renewals and Extensions
  • Payment processing
  • Fee Estimator
  • Maintains and catalogs all documentation for retrieval.
  • Centralized reporting and monitoring abilities.
  • Integrated business rule based workflows for better tracking
  • Mobile and offline mode supportable
  • Document/template generation
  • Integrated GIS/ESRI maps visually track permits
  • Configurable forms and dynamic business rules
  • Notifications and detailed reporting
  • Digital signature for template generation


EnviroTrack

Flairdocs™ EnviroTrack engages all environmental disciplines in one application to ensure compliance with agency policies, State statutes and the National Environmental Policy Act (NEPA) clearance and permitting processes. This solution is designed to accelerate the pace and efficiency of delivering transportation infrastructure projects.

Our flexible, scalable and automated framework can be configured to your specific needs. By consolidating your environmental data sources and processes, EnviroTrack can improve operational efficiency, enhance collaboration between internal and external stakeholders, eliminate paper-based hassle and help you realize significant time and cost savings.

EnviroTrack Key Features
  • Administrative Record Management
  • Manage Activity, Information and Location Data Securely
  • Process Review, Milestones, and Approvals
  • Manage and Monitor Construction readiness and Post Construction Activities
  • Access for External Agency Collaboration
  • Map View Analysis with environmental layers
  • Mobile Option Supported
  • Document Upload and Generation Management
  • Reporting Tools and Dashboard View
  • Workflow designer, template designer
  • System Administration and Security
  • Auditing


UtilTrack

Flairdocs™ UtilTrack electronically streamlines your utility related right of way processes by managing utility coordination and installation with end-to-end workflow approvals and more.

Utility coordination and installation involves the identification and relocation of previously installed utilities that affect proposed highway and bridge projects. Flairdocs™ UtilTrack supports efficient communication between the utility owner and the highway authority to simplify and expedite the process. Our flexible, scalable and automated framework can be configured to your specific needs and local regulations.

UtilTrack Key Features
  • Utility information and document management
  • Utility coordination and relocation
  • Utility leasing and maintenance
  • Utility billing and payment processing
  • Utility estimation
  • Utility installation reviews, approvals and permits


Pipeline-Track-Flairdocs

PipelineTrack

From land acquisition to legal proceedings and beyond, Flairdocs™ PipelineTrack provides a single, powerful solution with a scalable and automated framework. By consolidating your data and processes for land rights management, you will improve operational efficiency, eliminate paper-based hassle and gain significant time and cost savings.

PipelineTrack Key Features
  • ROW Acquisition
    • Project and Tract/Parcel information
    • Appraisal, Title, Survey, Legal Description
    • Estimation
    • Offer negotiation
    • Check request and payments
    • Relocation management
    • Condemnation
  • Property Management
  • Contract Management
  • Public Outreach
  • Integrated workflow for better tracking
  • Mobile and offline mode supportable
  • Document/template generation
  • Integrated GIS/ESRI maps visually track your projects, analyze alternate routes, and gain parcel information
  • Configurable forms and dynamic business rules
  • Notifications and detailed reporting
  • Digital signature for template generation


ElectricTrack

From land acquisition to legal proceedings and beyond, Flairdocs™ ElectricTrack provides a single, powerful solution with a scalable and automated framework. By consolidating your data and processes for land rights management, you will improve operational efficiency, eliminate paper-based hassle and gain significant time and cost savings.

ElectricTrack Features and Benefits
  • ROW Acquisition
    • Project and parcel information
    • Appraisal, Title, Survey, Legal Description
    • Estimation and project info
    • Relocation management
    • Offer negotiation
    • Check request and payments
    • Legal and Condemnation
  • Property Management
    • Lease, Rental Agreements
    • Surplus, Marketing and Sales
    • Encroachment
    • Construction & Maintenance
  • Contract Management
    • Contractor Self-Registration
    • Contract Setup and Management
      • Scope and Estimate
      • Documents Submission
      • Negotiation and Interview
      • Authorization
      • Signature Routing – DocuSign
      • Execution, Auditing and Closure
    • Contract Generation
    • Invoice Management
  • Public Outreach
  • Integrated business rule based workflows for better tracking
  • Mobile and offline mode supportable
  • Document/template generation
  • Integrated GIS/ESRI maps visually track your projects, analyze alternate routes, and gain parcel information
  • Configurable forms and dynamic business rules
  • Notifications and detailed reporting
  • Digital signature for template generation


Contract Lifecycle Management – ContractTrack

Flairdocs™ Contract Lifecycle Management – ContractTrack ensures project accountability, information security and legal compliance at any time and in any place. Our product helps you re-engineer your operations based on best practices in business process management using information technology to eliminate redundancies, automate processes and deliver results to improve productivity.

ContractTrack Features and Benefits
  • Contractor Self-Registration
  • Contract Setup and Management
    • Scope and Estimate
    • Documents Submission
    • Negotiation and Interview
    • Authorization
    • Execution, Auditing and Closure
  • Contract Generation
  • Invoice Management
  • Comprehensive Search
  • Document Management
  • Issue Management
  • Reporting and Form Downloads
  • Workflow and Notifications
  • Mobility Support


BPMTrack

Our BPMTrack is designed to reduce cycle times and costs through increased performance quality featuring core modules including security, administration, workflow, reporting and checklist. Flairdocs helps you re-engineer your operations based on best practices in business process management using information technology to eliminate redundancies, automate processes and improve productivity.

BPMTrack Features and Benefits
  • Integrated case management
  • Workflow and document management
  • Contracts management
  • Project management and e-collaboration


RenewableTrack

From land acquisition to legal proceedings and beyond, Flairdocs™ RenewableTrack provides a single, powerful solution with a scalable and automated framework. By consolidating your data and processes for land rights management, you will improve operational efficiency, eliminate paper-based hassle and gain significant time and cost savings.

RenewableTrack Key Features
  • ROW Acquisition
    • Project and Tract/Parcel information
    • Appraisal, Title, Survey, Legal Description
    • Estimation
    • Offer negotiation
    • Check request and payments
    • Relocation management
    • Condemnation
  • Royalty Payments
  • Property Management
  • Contract Management
  • Public Outreach
  • Integrated workflow for better tracking
  • Mobile and offline mode supportable
  • Document/template generation
  • Integrated GIS/ESRI maps visually track your projects, analyze alternate routes, and gain parcel information
  • Configurable forms and dynamic business rules
  • Notifications and detailed reporting
  • Digital signature for template generation


Alcoholic Beverage Control

Alcoholic Beverage Control is a complex, compliance driven and often paper intensive process that creates challenges for efficiently managing permitting and inspection processes. Flairdocs™ is a comprehensive, scalable, mobile-ready, and web-based solution that provides end-to-end process and tracking automation for all aspects of permitting and compliance as it relates to Alcoholic Beverage control. Flairdocs™ electronically addresses the needs of permit tracking, compliance, management and payment processing for the manufacturing, distribution, licensing, regulation, and merchandising of beer, wine, mixed beverages, and spirituous liquor through the permitting process.

Alcoholic Beverage Control Key Features
  • Self-registration, permit request and submittal
  • Centralized portal based application incorporating workflow, ad-hoc reporting, application review and permit issuance, investigative and enforcement oversight
  • Online electronic permit application submission and payment
  • Application Status Review process flow as well as status for the customer submitting the online or paper application
  • Automated annual renewal of permits
  • Create and process unlimited license types
  • Mobile capabilities
  • Access to migrated historical data
  • Legal hearing support and documentation associated with licensing
  • Reporting and dashboard
  • Workflow designer and template designer
  • System Administration, security and Auditing

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